Project Accountant I

Houston Area – La Porte, TX (Corporate Headquarters)

 

SUMMARY

The Project Accountant I is responsible for analyzing and supporting the success of client projects, investigating variances, and ensuring project billings are issued to customers and payments collected.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential duties may vary according to region, division area, and/or assignment. Other duties may be assigned.

 

  • Partner with Sales and Operations Project Managers, Supervisors, and Engineers to ensure that all project time and expenses are recorded, required receipts obtained, and all billable items invoiced to the customer.
  • Review and understand client contract terms to assist Project Managers in project startup, configuration, and close-out.
  • Close out projects upon project completion by performing final gross margin review, billing, and revenue reconciliation, filing lien releases, and closing purchase orders.
  • Assist in maintaining project records including purchase orders and change orders.
  • Identify and execute process improvement opportunities and efficiencies, utilize system functionality and enhancements to streamline processes
  • Monitor time tickets on a daily basis to ensure timely creation of customer invoices.
  • Create invoices according to company practices; submits invoices to customers via mail, e-mail, customer applications or customer websites as required.
  • Update tracking of time tickets, jobs, and invoices to company data files and systems.
  • Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
  • Maintain and update customer files, including purchase orders, forms, name or address changes, mergers, or mailing attentions.
  • Draft correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
  • Create reports regarding the current status of customer accounts as requested.
  • Research customer discrepancies and past-due amounts with the assistance of the AR Manager and other staff.
  • Copy, file, and retrieve materials for accounts receivable as needed.
  • Communicate change of information to appropriate employees and departments.
  • Assists the accounting department in month-end close activities.
  • Handle sensitive information in a confidential manner
  • Performs other related duties as assigned.

 

QUALIFICATIONS 

To perform this job successfully, an Associate must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable Associates with disabilities to perform the essential functions.

 

  • Basic understanding of business ethics.
  • Ability to organize and prioritize responsibilities.
  • Continuous improvement mindset with negotiation and problem-solving skills
  • Strong degree of accuracy and attention to detail
  • Excellent communication (written and verbal) and interpersonal skills
  • High proficiency with Microsoft Office, including Excel
  • Ariba, TRACK, Salesforce, Quickbooks experience a plus.
  • Ability to maintain a high level of confidentiality.
  • Ability to operate related office equipment, such as computers and copier.
  • Ability to work independently and in a fast-paced environment.
  • Ability to anticipate work needs and interact professionally with customers.
  • Excellent organizational skills and attention to detail.

EDUCATION

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.

 

WORK EXPERIENCE

  • At least two years of related experience required.

 

 

For more information regarding this position or to submit your resume, please email recruiting@envent.net.